If you are conducting business activity in Vietnam, you may need to obtain a business visa in Vietnam. A Vietnam business visa will provide you with greater flexibility than a tourist visa and allow you to extend your stay.
However, the process to obtain your visa can be a complex undertaking, so it is important that you have a solid understanding of the process.
When Is a Business Visa in Vietnam Necessary?
Visitors to Vietnam can often obtain a tourist visa if they want to visit Vietnam for travel or to consider it a place to live in the future. They can obtain a single-entry or multiple-entry permit.
However, tourist visas are only valid for 90 days. If your business activity will exceed this timeframe, obtaining a Vietnam business visa is a good idea.
Business visas can be used for a number of reasons, such as:
- Attend business meetings
- Have consultations with potential partners or clients
- Attend conferences, conventions or seminars
- Investigate opportunities for investment
- Conduct market research
- Explore opportunities to expand business to Vietnam
- Negotiate contracts
- Take orders from established customers
- Purchase goods, components or raw materials from a foreign supplier
A business visa can be a single-entry or multiple-entry visa. This type of visa is valid for up to one year.
If your stay will be longer than 90 days and you do not qualify for entry under the Visa exemption program, you must obtain a Vietnam business visa.
Options for Applying for a Vietnam Business Visa
There are two general options for obtaining a Vietnam business visa: applying at a Vietnamese embassy or consulate or applying for a Vietnam visa on arrival. Each option has a different price, process and time that it takes to obtain the visa.
Applying for a Vietnam Business Visa at an Embassy or Consulate
Foreigners who want a business visa and do not want to wait at the airport to process their visa or who want to ensure they have the necessary travel documents in place before leaving their country of residence may prefer to apply for their visa at their local Vietnamese embassy or consulate.
Before applying, foreigners should check the official website for their embassy on guidelines regarding the application process and location where you need to apply.
Some countries provide documents on their website that can be downloaded and completed for an application for a Vietnamese business visa. Each embassy may have slightly different rules and requirements.
The general steps required to obtain a Vietnam business visa through your local embassy include:
1) Obtain an Official Entry Clearance from Your Sponsor
The first step is typically to obtain an official entry clearance from your sponsor, such as your employer or business partner. The Vietnamese Immigration Department issues an approval letter that serves this purpose.
You will need to supply certain information to your sponsor so that they can complete the necessary forms. Provide them with the following information:
- Your full legal name
- Your date and place of birth
- All current and previous nationalities
- Your passport number and type, date of issuance and its expiration date
- Proposed dates of entry into Vietnam and proposed dates of exits
- Whether you are requesting a single-entry or multiple-entry visa
- The location where you will pick up the visa
Your sponsor applies for the visa. It takes a minimum of five days’ processing before your sponsor will receive the official approval letter from Vietnam immigration authorities.
Expedited processing is available for one to two business day processing times with an additional fee.
2) Apply at the Embassy
Now that you have received your official clearance letter, you can gather the following information and submit it by mail or in person at your local embassy:
- A completed Vietnam business visa application form with a passport-size photo attached
- A valid and original passport with a minimum of six months’ validity remaining on it
- A returned self-addressed stamped envelope to return your documents
- Your approval letter from Vietnam immigration authorities
- Your sponsorship letter
- Visa fees
The embassy charges a fee for issuing visas. The fee is based on a number of factors, including the type of visa, the visa’s duration, how many times you expect to enter and exit the country and the purpose of your trip.
In some situations, the embassy may waive the fee, such as if it has a reciprocal or bilateral government agreement with your home country. The Consular Section of your local embassy can provide you with information on fees and the possibility of any fee waiver.
Embassies are closed on the weekends and holidays. You are responsible for checking all information in your application and ensuring that it is all accurate. Contact your embassy immediately if you notice any mistakes.
A separate application form is necessary for each child over 14 years old who will be traveling with you.
If You Do Not Have a Sponsor Letter
If the purpose of your visit is commercial, such as attending a conference or trade fair or meeting with a business partner, you may be able to submit your invitation letter and not have to obtain approval from the Vietnam immigration authorities. Consult with your local embassy for their requirements.
If you do not have an employer or business partner in Vietnam who is serving as your sponsor, you can apply for a business visa with a stay of up to 90 days.
The specialists at New Horizons can help you with this process. We also stay up-to-date on the latest changes in immigration requirements and can guide you through this process.
Applying for a Vietnam Business Visa on Arrival
The other option for obtaining a Vietnam business visa is to apply for one on arrival. You can apply for your visa online and receive an approval letter from the Ministry of Public Security so that you can obtain your visa at an international airport in Vietnam.
It is important to only use a reputable company to assist you with this process to ensure that you meet all necessary requirements and provide the proper documentation to obtain your visa. The immigration specialists at New Horizons are familiar with the requirements and can help you through this process.
Follow these steps to obtain your Vietnam business visa on arrival:
- Complete the application form and fill it in completely, including listing your full legal name, date and place of birth, passport number, nationality, duration of visa and expected date of arrival
- Obtain your confirmation letter and pay the applicable processing fee
- Print out your visa approval letter, application form entry and exit
- Bring your passport with you when you travel. You must have at least six months validity remaining and at least two blank pages in your passport, along with two passport-sized photos and your stamping fee in cash
The stamping fee is typically between USD $25-135. The fee is based on the length of your stay, type of visa and your nationality.
The visa is valid from the date of your entry and lasts between 90 days and 365 days, depending on the type of visa. There are no restrictions on the number of days for each individual entry.
You must leave Vietnam before your visa expires.
Help from New Horizons
Our experts at New Horizons understand the complexities involved in this process and your desire to avoid any immigration issues while traveling.
We will work closely with you to obtain your Vietnam business visa in a seamless manner so that you can focus on your promising business activities in Vietnam.
Contact us today to learn about our visa services.