Setting up and managing a payroll in the UK
WIth one of the strongest economies in the world, a diverse economy, and a well-educated populace, the UK is an excellent place to do business and attracts many foreign businesses looking to expand their operations.
An important part of establishing a business in the UK is hiring employees locally and setting up and managing a UK payroll. This can be a lengthy process, with a unique set of employment regulations to deal with and even regional differences between the UK’s constituent countries.
To avoid the bureaucracy and set up a payroll as efficiently as possible, many organizations choose to outsource the process. At New Horizons, we offer a comprehensive platform for UK payroll outsourcing of payroll setup and management, helping you build a UK payroll faster, even if you don’t have a UK entity.
If you have an entity in the UK
Do you already have an entity established in the UK? We can take care of all of your payroll setup and management in the country. Our experts will handle all compliance work and manage your HR, administration, and more so you can focus on a successful expansion into the UK.
If you don’t have an entity in the UK
If you don’t and established entity in the UK, we can still help you set up and manage a compliant UK payroll quickly and efficiently. You can hire your employees through our UK PEO & Employer of Record, acting as employer of record and enabling you to fast-track your UK expansion.
Build your business in the UK with confidence
Reliable Delivery
We guarantee that all payments will be on time, your data will be secure, and you can be up and running within just 48 hours.
Established Presence
Our in-country subsidiary will act as employer of record, offering you a presence in the UK for legal local employment.
Flexible Solutions
Our team will manage all of the admin, payroll, HR, and taxes, so you can focus on building your business in the UK.
Up-To-Date Compliance
With the ever-changing UK employment laws, we’ll ensure you stay fully compliant at all times.
Single Point of Contact
Our centralized service gives you a single point of contact, simplifying the entire in-country employment process.
Proven Worldwide Expertise
Our in-house teams of payroll and HR experts have already helped organizations expand globally.
UK payroll guide
Tax and withholdings rules in the UK
The UK follows a progressive model for income tax, with employees paying more tax as they earn more. The rate varies from 0% up to 45% depending on income. The country uses a ‘Pay As You Earn’ (PAYE) model, where income tax is taken automatically before being paid to workers.
In addition to income tax, employees and employers both need to pay national insurance contributions, which goes towards social benefits programs. Employers need to pay roughly 13% of salaries, and workers need to pay around 12%.
National Insurance Rate | 13.80% |
Pension Fund | 3% |
Apprenticeship Levy (applies to employers with total pay-slips which exceed 3 million GBP) | 0.5% |
Total Employment Cost | 16.8% |
Up to £719 a month | 0% |
£719.01 up to £4,167 a month | 12% |
Over £4,167 a month | 2% |
Pension Fund | 5% |
Up to 12,500 | 0% |
12,501 – 50,000 | 20% |
50,001- 150,000 | 40% |
Over 150,000 | 45% |
Entitlements and terminations terms in the UK
When hiring in the UK, it is necessary to have a clearly written employment contract in place. Contracts should include details of the various entitlements and termination terms, along with any other details of employment.
Legally, the statutory minimum periods are as follows:
- – One week or more for workers employed for between one month and two years.
- – One week of notice for every year of employment between two years and 12 years.
- – 12 weeks of notice for workers employed for 12 years or more.
While these are the legal minimums, many employment contracts will include agreements for requiring different lengths of notice.
How to establish UK payroll outsourcing
It is possible to establish a UK payroll yourself, but it requires careful adherence to the relevant employment laws and you will need to register with various government departments, including HMRC. This can be a complicated process and may take more time than expected.
Many organizations choose to outsource their payroll setup and management to our UK PEO. Our team of UK experts can set up and run your UK payroll in full compliance with the law, helping you start your hiring and expansion efficiently and without any hold-ups.
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Your all-in-one solution for UK payroll outsourcing
New Horizons’ UK payroll, PEO, and employer of record services provide your business with everything needed to begin trading within just 48 hours. Even if you do not have a UK entity, you can benefit from our outsourcing services and save you as much as 82% in expansion costs.
New Horizons can also manage your expenses, benefits, and payroll in the UK, along with HR work and tax and employment compliance. We are the only UK PEO with an in-house recruitment team, meaning we can also source, hire, and onboard your local employees for you.
