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Hiring employees in
Spain, made easy.

Quickly and compliantly hire employees in Spain and more than 150 countries worldwide, without the need to open a local entity.

Horizons is where real, local hiring expertise meets world-class customer service.

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State Pension Fund

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Hire Employees in Spain - Overview

Spain is a prime destination for a Europe-based workforce: It has a strong education system, reliable business infrastructure, and a large, diverse economy. Additionally, flexible labor laws and business investment incentives make it a good European base for international businesses.

However, when hiring in Spain it is important to consider how the Spanish working culture, employee benefits and workplace protections will impact employees, and your business.

Facts & Stats

Population

47M (23M in the labor force)

Capital City

Madrid

Languages Spoken

Spanish – ranked 4th globally

Currency

Euro (€)

GDP

$27,000

Ease of Doing Business

28th in the world

Minimum Wage

€1,166.70/month (2022)

Average Wage

€2,006.61/month (2022)

Paid Leave

23 days

Spain: Business Environment

Business outlook

According to the European Commission, Spain’s economy shrank by 10.8% in 2020 due to the pandemic, but recovered well in 2021 to grow 5.1%, and modest growth is forecast for 2022 and 2023. This reflects the economic trends seen across other developed countries around the world.

Business regulation

Spain has relatively strong labor laws protecting employees, so it’s important to understand your obligations as an employer before hiring.

The main labor laws relate to things like mandatory parental leave, sick leave, termination notice periods and severance, working hours, and so on. For more information, take a look at our Spain PEO page for more details on Spanish labor laws.

Business culture

Spain’s business culture, along with its culture in general, has undergone significant change in the last few decades. During this time, the country saw a huge influx of foreign tourists. With more than 80 million tourists each year, it is now the second-most visited country in the world, and it is also a hugely popular destination for expats. This has brought in money, the English language, and foreign culture, causing many parts of Spain to adopt various elements of the cultures of its Northern European neighbors.

This being said, Spain still retains a relatively relaxed business culture overall, with a more laid-back culture and fewer formalities than most other European countries. The focus is often more on building personal relationships and rapport than you may be used to, and strict punctuality is usually not viewed as being as important as it would be in many other countries, even in a business context. However, initial business interactions are usually quite formal, and this is even reflected in the Spanish language itself (using usted instead of in formal situations).

Recruiting employees in Spain

Recruiting employees in Spain – Overview

In Spain, as in most other countries, people generally search for jobs online. There are a number of popular job websites, including Indeed, Bolsa de Trabajo, and Monster. Social media platforms such as Facebook and LinkedIn are also popular. Posting your jobs on any of these sites is a great way to find candidates.

To simplify the process further, you can hire a global PEO such as Horizons to work with you and find the perfect candidate for the job.

Most important recruitment tools in Spain

1. LinkedIn

2. Indeed

3. Iberoempleo

Interviewing employees in Spain

Interviewing employees in Spain – Overview

In-person interviews are standard and expected in Spain. Online interviews are becoming increasingly popular, so either option is acceptable. One-on-one interviews are most common, but panel interviews are not unheard of. Candidates will generally expect a typical interview situation with the usual formalities such as handshakes, business dress code, and so on.

Can I ask the candidate’s previous salary in Spain?

Employers in Spain are permitted to ask about the candidate’s current/previous salary and their salary expectations; however, the candidate is not obliged to respond.

What is the typical salary increase at a new job in Spain?

The typical salary increase in Spain when changing jobs is a 10%-20% increase.

Onboarding employees in Spain

Onboarding employees in Spain – Overview

The onboarding process for new employees in Spain will vary from organization to organization. The most important thing is to be as clear as possible and include all the important legal information in a written contract.

The basics of onboarding apply, and you should set aside a period of time to communicate company policies and working culture, expectations of the role, conduct any necessary training, and offer introductions to the rest of the team. It’s also good practice to give new hires the chance to ask questions and offer feedback at one or more follow-up meetings after a few days on the job.

Best remote working tools to use in Spain

There are a variety of remote working tools available in Spain. Typically, those most often used in Spain are seen as standard across the globe: Microsoft Teams, Slack, Clickup / Monday / Jira, etc.; you should be able to easily integrate your Spain employees into whatever communication systems you are already using for your employees.

Holiday Schedule in Spain [2022]

There are 8 national holidays in Spain:

  • January 1 New Year’s day

  • January 6 Epiphany

  • April 15 Good Friday

  • August 15 Assumption

  • October 12 National Day of Spain

  • November 1 All Saints’ Day

  • December 6 Constitution Day

  • December 8 Immaculate Conception

There are also several holidays for regional or autonomous communities. Depending on where your employee is located, they may be entitled to additional days. This can be reviewed by our team and a detailed local holiday schedule for your employee will be shared as your hiring project begins.

What is the typical salary increase employees in Spain expect?

Employees in Spain expect an annual salary increase of approximately 3%-10%; however, there is no set standard and the increase amount would depend on a variety of factors, including what is set out in collective bargaining agreements or what the employer offers (if above the amount required by the collective bargaining agreement). It is best to discuss this with candidates you have extended an offer to and have the annual raise amount included in the employment contract.

Frequently asked questions (FAQ):

This question is extremely personal and based on your exact situation, risk tolerance, and the type of work you need to have done.

Hiring freelancers in Spain does come with certain risks, including risk of employee misclassification if the freelancer is determined to be, in fact, and employee. 

In general, we would recommend to have international and Spanish tax professionals assess your situation and advise you on whether you should hire a Spanish freelancer or a Spanish employee. In most cases, hiring an employee will come with the least risk, but it would also require specialized knowledge of Spanish employment law. Hiring your employee with Horizons would fulfil that requirement and allow you to hire employees in Spain with ease.

Yes, it is fully possible to hire foreign employees in Spain. You should note that the foreign employee in Spain would not be able to begin work until the Spanish immigration employees have approved the employee’s work permit.

Opening a subsidiary in Spain is a lengthy and laborious process. It can take more than two months to complete and is considered an overall difficult process.

If you want to open a subsidiary in Spain, it would require:

  • Registration with the Spanish Commercial Registry
  • A tax identification number
  • A corporate bank account in Spain containing the required capital to fund the start-up of the business
  • A “Certificate of Denomination” issued by the Spanish Commercial Registry
  • A “deed of incorporation” notarized in cooperation with the Spanish Public Notary
  • A completed copy of form D1-A (declaration of foreign investments) submitted to the Registry of Directorate General for Trade and Investments

Opening a branch office is less complicated, but still requires a significant amount of paperwork and local knowledge of Spain. The documents required to open a branch office in Spain include:

  • A certificate proving incorporation of the parent company
  • A certificate proving that the parent company is in good standing
  • The parent company’s articles of association and memorandum
  • A power of attorney that has been legally notarized
  • A Spanish tax identification number
  • A proper residency certificate obtained by the branch office representative
  • A Digital Certificate
  • Inscription on the corresponding Commercial Registry

In most cases, the fastest and safest way (from a compliance perspective) to get operations started in Spain is to hire your first several employees with a global EOR like Horizons.

The process of hiring employees in Spain can be straightforward. If you have already identified a candidate, you can contact us for a free consultation and detailed description of how we can hire your Spanish team in the next 48 hours.

Hiring in Spain, Made Easy

Your business can easily hire employees in Spain without opening a local entity. We handle local employment law, complex tax regulations, and international payroll in 150+ countries worldwide. All you need to do is focus on your business.

$490/month

Per employee

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