Singapore PEO & Employer of Record

Simplifying and fast-tracking your hiring in Singapore

Expand your business into Singapore - without an entity

New Horizons provides global employment solutions for businesses wanting to hire employees and distribute payroll in Singapore. Through our Singapore PEO and Employer of Record, we manage your company’s payroll, benefits, and expenses in Singapore. Additionally, we oversee HR duties, as well as employment and tax compliance.

New Horizons will act as your employees’ employer of record, which means you can begin doing business in Singapore without a local entity. This not only allows your business to go to market faster, but also has the potential to save your business thousands in expansion costs.  

As the only Singapore Employer of Record & PEO service with an in-house recruitment team, New Horizons will source, hire, and onboard your Singapore workforce. We hire employees in accordance with Singapore’s labor regulations and coordinate all expense claims and benefits payments. Although we act as your employees’ Employer of Record, you still maintain full autonomy and control over all employees. 

Our Singapore PEO simplifies your expansion

New Horizons enables your business to expand its operations into Singapore – without setting up a legal subsidiary.

Fast Market Entry

New Horizons will enable you to hire and onboard professionals across Singapore in as little as 48 hours.

Cost Savings

Without needing to establish a legal entity in Singapore, partnering with our PEO solution can help you benefit from cost savings of up to 85%.

Payroll Outsourcing

Accurate, on-time salary and payroll processing, individual income tax declaration, expense management, statutory benefits administration, and social benefits contribution.

Employee Onboarding

Utilize the relevant provision for all types of Singapore labor contracts, whether a fixed-term or open-ended contract.

Onsite Legal & HR Team

In-country legal guidance through employee acquisition, contract renewals and termination, benefits distribution, and HR compliance; as well as local tax, law, and financial expertise.

Stay Compliant

We ensure that employment contracts are compliant and meet Singapore labor laws and best practices.

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New Horizons ensures day-to-day guidance to help your business navigate Singapore’s labor laws and regulations. We also provide mandatory monthly payroll requirements, and absorb all local employment liabilities. Partnering with our Singapore PEO & Employer of Record is the quickest and most cost-effective way to enter the Singapore market. 

Employment & Labor Laws

Singapore employment contract types

In Singapore, employers are advised to prepare a strong, written contract that clearly states relevant employment terms. This should include the job description, the employee’s responsibilities, and the compensation and benefits attached to the role.

In relation to letters of offer and employment contracts, both types of document should always outline compensation amounts in Singapore dollars (SGD). New Horizons can assist you to draft employment contracts, either through our Singapore Employer of Record & PEO or your own local entity.

Working hours in Singapore

In Singapore, working hours should not exceed more than 44 hours per week. For employees who work five or less days per week, daily hours should not exceed more than nine hours. For employees who work more than five days per week, daily hours should not exceed more than eight hours. 

Employees in Singapore may be entitled to overtime at a rate that is 1.5 times their hourly wage. This will be dependent on whether the employee is classified as either a workman or non-workman. Additionally, this will only apply if an employee’s salary is under an applicable cap. 

Singapore public holidays

Date
Description
1 Jan
New Year’s Day
25 Jan
Chinese New Year
26 Jan
Chinese New Year Holiday
27 Jan
Chinese New Year (in lieu)
10 Apr
Good Friday
1 May
Labour Day
7 May
Vesak Day
24 May
Hari Raya Puasa
25 May
Hari Raya Puasa Holiday
10 Jul
Polling Day
31 Jul
Hari Raya Haji
9-10 Aug
National Day
14 Nov
Deepavali
25 Dec
Christmas Day

Income tax

In Singapore, the CPF (Central Provident Fund) is the predominant benefit or social security expense that is nationally-mandated. While this amount can vary, employers are advised to budget 17% of the employee’s salary – on top of the existing salary. This amount is the benefit cost that is contributed to the CPF by the employer.

There are no employee or employer tax contributions required on a monthly basis in Singapore. Individual tax must be submitted by March 30th each year and report the employee’s income from the previous calendar year.

New Horizons will submit your employees’ individual income tax by March 30th of each year. In practice, the tax assessment from the IRAS (authority) would be finalized in approximately 1-2 months. After assessment has been completed, full settlement of the tax payable is required by the individual (in most cases no later than May). Consequently, there is no tax withholding or deduction on a monthly basis. It remans the responsibility of the employee to file their tax. 

Health insurance

In Singapore, standard insurance is provided through the national system (Medishield Life). Employers can elect to provide their employee’s with supplementary insurance. This would be classified as a supplementary benefit. 

Vacation leave

There are generally 14 day’s annual vacation granted to employees in Singapore. For senior executives, this can rise to between three and four weeks. In Singapore, the statutory minimum is seven days, plus an additional day for each subsequent year of service – up until eight year’s service. After an employee has been with an organization for eight years, the legal minimum remains at 14 day’s vacation per year.

Sick leave

In Singapore, employees are normally entitled to sick leave if they have worked for an organization for more than three months. Additionally, employees must inform their employer within 48 hours of their scheduled absence. All sick leave must be certified by either the organization’s doctor, an organization-approved doctor, or a government-doctor. 

The number of day’s paid sick leave is dependent on how many years the employee has been with the employer. For employees that have been employed more than six months, they are eligible for 14 days of outpatient, non-hospitalization leave. Additionally, these employees are entitled to 60 days of hospitalization leave, including 14 day’s outpatient leave.

Maternity and paternity leave in Singapore

Female employees who are Singapore citizens and have been with their employer more than three months are generally entitled to 16 weeks paid maternity leave. To be eligible for maternity leave, the child must also be a Singapore citizen.

For a female employee’s first two pregnancies, employers must pay for the first eight weeks of maternity leave. The Singapore government will pay for the remaining eight weeks. In Singapore, the government pays all maternity leave for additional pregnancies. 

Employees who are not Singapore citizens are normally entitled to 12 week’s paid maternity leave, unless their employment contract states otherwise. For employees that have been with an organization less than three months, they are not entitled to paid maternity leave. 

Female employees may share up to four weeks of maternity leave with their husbands – provided they are legally married and the husband is the child’s father.

In Singapore, fathers are normally entitled to two week’s paid maternity leave that is funded by the government. To be eligible for paternity leave, fathers be currently or previously married to the child’s mother between the period of conception and birth. Fathers must also be Singapore citizens and have been employed for a continuous period of more than three months prior to the child’s birth. Paternity leave in Singapore is capped at a rate of SGD 2,500 per week. 

Singapore work bonuses

Similar to both China and Hong Kong, a 13th month bonus (or annual bonus) is frequently offered to employees in Singapore. For sales employees, commission payments may replace this form of bonus. 

During times when the Singapore economy is strong, an annual bonus may be equal to between two and three month’s annual salary. 

Termination and severance

In Singapore, a probation period of between three and six months is often agreed upon in an employment contract. During this time, there is generally a shorter notice period, although this is not a statutory requirement. 

One month’s termination notice – from both the employee and employer – is normally the agreed term. However, this is not a fixed rule across all work arrangements.

For circumstances where there is no notice period specified in the employment contract, there are standard notice periods that apply. For employees that have been employed less than 26 weeks, the notice period is one day. This increases to one week for employment between 26 weeks and two years; and two weeks for employment between two and five years. For employment periods of more than five years, four week’s notice is required from either party. 

Navigating employee terminations and handling severance packages can be complicated for companies expanding overseas for the first time. New Horizons’ Singapore PEO & Employer of Record can mitigate risk for foreign companies and provide guidance through this process.  

Social charges

The Central Provident Fund (CPF) is an important function of the country’s social security system. The CPF provides employees with a social security savings plan that also administers other types of benefits, which include healthcare and retirement.

Similar to retirement plans in the United States, both employers and employees make monthly contributions to this social security fund. These contributions can be distributed into one of the following three accounts:

  1. Ordinary Account

This account can be used to purchase a home, make investments, pay for education expenses, and cover CPF insurance. 

  1. Special Account

The special account provides funds for employees nearing retirement, who may need funds to cover products and services related to their retirement.

  1. MediSave Account

This account can be used for any approved medical expenses, including hospitalizations, doctor visits, and medical insurance. 

The maximum CPF contribution rate is 17% for employers and 20% for employees.  There is no required CPF contribution for foreign employees who possess an employment pass or work permit in Singapore. 

Immigration procedure for foreign workers

Foreign workers are required to have the necessary visas and work permits in Singapore, as stipulated by immigration laws. As part of our services, New Horizons can sponsor your employees to obtain the required permits. The most common work permit is the Employment Pass, which is applicable for suitably qualified foreign workers earning at least SGD 3,300 per month.

New Horizons’ appointed employment agent (EA) or local Singapore entity applies for the Employment Pass via EP Online. The approval process takes seven working days, after which the Singapore Ministry of Labour issues an In-Principle Approval (IPA). New Horizons then provides the employee with their Employment Pass.  

About the Employment Pass application with New Horizons

Employment Pass applications are carefully assessed by the Ministry of Manpower (MOM) on a case by case basis. MOM takes into consideration a number of factors such as the applicant’s qualifications, work experience, job scope, economic contribution, and their ability to complement Singapore’s local workforce.

Requirements & Considerations

To be considered for an Employment Pass, New Horizons must receive one or more of the following:

  • A recognized Diploma/Degree qualification
  • A list of other qualifications and certifications (professional or educational)
  • A list of specialist skills
  • Documentation that outlines relevant work experience

Procedure & Timeframe

New Horizons will submit your employees’ Employment Pass applications to the Ministry of Manpower (MOM). This process generally takes between five and eight weeks, from application to collection of the pass.

Applications can be submitted either manually or online. Around 80% of our applications are conducted online and generally take at least three weeks to process.  For online submissions, New Horizons will confirm the details of the new hire and ensure that all required supporting documentation is lodged. Our legal department processes each case in 1-2 weeks.

Manual applications are preferred by applicants whose supporting documents (eg. testimonials from previous employers, writing samples, etc.) highlight other merits. Manual applications take at least five weeks, from the receipt date of the application. 

Prior to validating any application for a foreign candidate, we suggest you provide us with copies of the employee’s CV and any education or professional certifications. We also need to know the employee’s proposed designation with your company.

Before any application can be finalized, we require the following:

  1. A copy of the employee’s passport with clear facial features. The validity of the passport should be at least six months.
  2. Degree or diploma certificates. For India qualifications, all mark sheets (transcripts) must be included. For China qualifications, we require a certificate of graduation. 
  3. Copies of additional professional / trade/ specialist certificates.
  4. Detailed Curriculum Vitae (CV) and declaration forms. 
  5. An employment contract with New Horizons, approved by your company.

Any document not in English must be accompanied by its official English translation.

Compensation & benefits

Singapore compensation laws

In Singapore, there are no laws governing a set minimum wage. This means that employers can use their discretion when deciding on appropriate wages for their employees. 

In relation to employment contracts, best practice is that employers draft a clearly-worded written contract. All references to salary should be made in Singapore dollars (SGD). 

While annual bonuses are not mandated in Singapore, many employees do receive some form of bonus. In fact, during times when the Singapore economy is strong, annual bonuses may be as much as three month’s salary.  

Singapore’s Employment Act makes mention to the recommended compensation that employees be paid for overtime. For any workers earning more than 2,000 SGD per month – like many managers and senior executives – overtime compensation must be specified in employment contracts. For workers earning less than 2,000 SGD per month, overtime should be paid at a rate that is 1.5 their hourly rate. 

Guaranteed benefits in Singapore

When it comes to Singapore benefit management, employers need to understand which benefits are guaranteed and which are provided as a supplement. 

All employees in Singapore receive basic insurance, offered through the national system. However, it is up to the discretion of the employer to provide additional health benefits. In Singapore, it is common for employers to offer supplementary health and life insurance to employees. Alternatively, many employers provide a small allowance that can be allocated towards supplemental insurance.  

When drafting an employment contract, employers can choose to add benefits such as sick leave, vacation, maternity leave, childcare benefits, and housing allowance. 

Singapore benefit management

Employers have the option of managing their employees’ benefits themselves, or outsourcing their Singapore benefit management. 

  • When choosing to manage benefits themselves, employers will need to find additional insurance options for their workforce. Additionally, they will need to maintain compliance with Singapore employment regulations. 
  • Our Singapore PEO & Employer of Record will oversee your payroll and benefits management in Singapore. When you partner with New Horizons, our in-country experts ensure that your business complies with all Singapore employment regulations. 

Benefits & compensation restrictions

In Singapore, compensation laws dictate that employees are to be paid at least once a month and within seven days of the end of the period. In circumstances where an employee earns overtime, employers must pay employees within 14 days of the salary period.

The Singapore Employment Act highlights work and overtime hours, sick leave, paid and public holidays, and paid maternity leave benefits. Employers are advised that before hiring an employee, they understand their responsibilities, as outlined in the Singapore Employment Act. 

Rather than navigating these complexities on your own, a much better option is to utilize New Horizons’ Singapore benefit outsourcing. We make sure that your employees receive their rightful benefits. This keeps your employees happy and ensures that your business stays compliant with Singapore employment regulations. 

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